The Town of Renfrew has issued an update regarding its procurement for a new single-axle diesel plow truck, extending the submission timelines to allow potential bidders more time to comply with revised specifications. According to Addendum No. 2, released on December 11, 2025, the new deadline for sealed tender submissions is Tuesday, December 23, 2025, at 2:00 p.m.
This procurement, identified as Tender 2025-16-IPWE, seeks a current-model-year vehicle equipped with a Cummins L9 diesel engine, an Allison 3500RDS automatic transmission, and a full winter maintenance assembly, including a plow, wing, and automated sander controls. The extension comes at a time when municipal purchasing practices are under heightened public interest following a recent third-party review of the Ma-te-Way expansion project, which led Town CAO Rob Tremblay to reaffirm the municipality’s commitment to transparent and rigorous procurement standards.
Submission Requirements and Mandatory Registration
Suppliers must adhere to strict submission guidelines to ensure their bids are considered. Key requirements include:
-
Mandatory Registration: All bidders must register with the Town of Renfrew. Failure to register as an official bidder will result in the immediate disqualification of the submission.
-
Format and Delivery: Tenders must be submitted in a sealed envelope and delivered in person to the Renfrew Town Hall (Attention: Ashley Robertson, Purchasing Assistant). Submissions via fax or email are not permitted.
-
Official Time: The time clock located at the main counter in the Town Hall service area serves as the official time for the deadline. Late submissions will be returned unopened.
The addendum also clarifies insurance mandates, requiring the successful bidder to maintain at least $2,000,000 in commercial general liability insurance and provide 30 days’ notice of any policy cancellation.
Timeline and Next Steps
While the internal tender document lists report dates for the Committee-of-the-Whole and Town Council in January 2025, these appear to be typographical errors. Based on the current December 2025 closing date, the anticipated award of the contract is expected to take place in late January 2026. The selected vehicle will eventually be delivered to the Public Works Garage on Lisgar Avenue.
Prospective bidders requiring clarification on the technical specifications or the registration process should contact Purchasing Assistant Ashley Robertson at arobertson@renfrew.ca.
